Letting Process

You may be an experienced landlord wishing to expand your existing portfolio, or simply considering rental property as a new investment. Homelink is happy to give you advice on different properties and locations that we feel would be appropriate and beneficial as an investment.

We can assist you in locating a suitable property; arrange for refurbishment or decoration work if necessary; swiftly find a suitable tenant and fully manage the rented property for you should you require that level of support. Homelink can make letting out your property a remarkably straight-forward experience.

We offer a professional and extensive range of services to landlords and strive to understand your precise requirements; to make sure you fully understand the letting procedure; find the right tenant and negotiate the best rental returns on your property.

Once you have assessed the rental value of your property, it is recommended you follow these steps:

Agree the best approach

Depending on how involved you would like to be in the letting of your property, Homelink can provide a tailored package of support for you.

Its worth considering how much time do you have to dedicate to the letting of your property as well as your budget and experience. At Homelink, we offer service packages designed and priced to suit your all needs.

Presenting your property

Most potential tenants only view a property once, so first impressions matter. The way you present the property will have an impact not only on the level of interest but on the rent tenants are willing to pay. Our Property specialists can provide useful tips on preparing your property prior to taking any photographs.

Getting ready for the start of a tenancy

Before your tenants move in, you need to prepare the property. There are few things you can do that will help ensure your tenancy runs smoothly from the outset, including:

  • Provide a professional and comprehensive inventory report. If you need to make deductions from your tenants’ security deposit at the end of the tenancy you will need supporting documentation.
  • We strongly recommend that a property is professionally cleaned before the tenancy starts. This sets the standard of cleanliness expected when the tenancy ends. Homelink can make arrangements for this on your behalf if you would prefer.
  • You’ll need to make sure the property meets certain standards and provide necessary certification. This will include:
    – Consents to let (from financiers, insurance companies and other stakeholders)
    – Maintenance and repair agreement
    – Gas Safety check
    – Electrical Safety check
    – Furniture and furnishings regulations
    – Smoke alarm
    – Energy Performance Certificate
    – Deposit taken according to an approved government scheme
    – Tax on rental income
    – Insurance
  • Deal with all repair and remedial works needed, and ensure everything is in good order before the tenancy begins.

Marketing your property

The way your property is marketed will directly effect the time it takes to let. To find the perfect tenant you need to cast your net far and wide. To achieve maximum exposure your property should be marketed across a wide range of media. Your agent should prepare a marketing plan specifically for you and your property, and review it with you until a suitable tenant is found.

Effective viewings

Our experienced Homelink staff can attend viewings with you and effectively point out the property’s benefits as well as secure the let. We will provide prompt feedback from viewings so you have a clear perspective onyou’re your property is performing against other properties on the market.

Securing a tenancy

When a suitable tenant wishes to rent your property, we’ll contact you to discuss the terms under which they wish to rent your property. If in principle you are happy to proceed we will take a holding fee from tenant on your behalf.

However, the property will not be removed from the market and we will continue to gather details of other potential tenants. On receipt of their full application we will contact you to discuss their application in detail. If you are happy to proceed we will move forward with referencing, and market the property as ‘Let stc’ (subject to contract).

Referencing your tenants

References should be completed swiftly to avoid financial loss if a tenant is unsuitable. Referencing is the only way to truly know what kind of person you will be letting to and we would advise strongly against going off a whim.

We aim to process all applications within seven working days, and we will keep you updated on progress via text or email. If potential tenants fail the referencing process we will remarket your property immediately. If the tenants’ references are satisfactory, we will confirm this to you in writing, and set a date for the tenancy to start.


Unless otherwise agreed, we will arrange for your tenants to come to our office to pay all the money due in cleared funds, sign the tenancy agreement, and process any other relevant documents for you. We want to ensure you have a stress-free tenancy, which is why we accompany the tenant to the property to oversee their arrival, and conduct a thorough check in. If you have chosen to manage the property yourself a thorough move-in appointment will save you a lot of time and aggravation.

Looking after your tenancy

Managing a tenancy doesn’t end when we hand over the keys. Throughout the tenancy, legal obligations must be met, maintenance and repairs will need to be dealt with swiftly and cost effectively by certified and properly insured engineers, rent will need to be collected and monitored and inspections of the property will need to be carried out.

The easiest solution is for Homelink to manage the tenancy for you. It is great value for money when you consider the extra services we provide, not to mention the time you will save. Most importantly, you’ll have the peace of mind that comes from knowing that a professional, experienced and dedicated property manager will be responsible for managing your tenancy correctly and efficiently without you having to lift a finger. For more information on our Property Management services click here.


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